Privacy Policy

Effective Date: 10-25-25
Last Updated: 10-25-25

1. Introduction

Welcome to Host Studios (“Host Studios,” “we,” “us,” or “our”). We operate the property located in Queens, New York City, offering short-term nightly stays and hourly rentals for photo and video shoots (collectively, the “Services”).

This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our website myhoststudios.com or stay or rent space at our property.

By using our Site or Services, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of our Site and Services.

2. Information We Collect

We collect personal information directly from you, automatically from your interactions, and through third parties (like booking platforms or payment processors).

A. Information You Provide

When you book, contact us, or use our property, you may provide:

  • Name, email address, phone number, and billing address.

  • Payment information (processed securely through third parties; we do not store full card numbers).

  • Identification information (such as driver’s license or government-issued ID) for verification.

  • Dates of stay or rental, guest count, and purpose of use (e.g., photoshoot).

  • Communication details such as messages, requests, or feedback.

  • Crew or guest information if booking for a production.

B. Information Collected Automatically

When you visit our Site or use our digital access systems, we may collect:

  • IP address, browser type, device data, and access times.

  • Cookies and similar tracking technologies.

  • Smart lock and access log data (time of entry/exit, door code usage).

C. Security Cameras

We maintain outdoor security cameras for safety, insurance, and property protection.

  • Cameras are positioned on exterior areas such as entrances, walkways, parking, and common outdoor zones.

  • No cameras are placed in private interior spaces, such as bedrooms or bathrooms.

  • Video footage may record individuals entering or leaving the property and may be used to verify check-in/out, investigate incidents, or support insurance or legal claims.

  • Footage is retained securely for a limited time and deleted unless needed for security, legal, or investigative purposes.

3. How We Use Your Information

We may use your personal information to:

  • Process bookings, payments, and identity verification.

  • Communicate about your reservation, check-in details, or post-stay feedback.

  • Manage property access and maintain security.

  • Enforce house rules and recover costs for damages or violations.

  • Comply with applicable laws, regulations, or law enforcement requests (including NYC Local Law 18 for short-term rental registration).

  • Improve the Site, services, and guest experience.

  • Send marketing communications, if you opt in (you can opt out at any time).

4. Payment & Damage Responsibility

By booking or using our Services, you agree to be financially responsible for any damages caused by you, your guests, or production team.

  • Damages include but are not limited to property damage, broken or missing items, stains, excessive cleaning, or violations of house rules.

  • We may charge your payment method or retain your security deposit to cover repair or replacement costs.

  • We may rely on security footage, photos, and inspection reports as evidence of damage.

  • In cases of non-payment or intentional damage, we may pursue reimbursement through collection or legal action under New York law.

5. Sharing of Information

We may share your information with:

  • Service providers and vendors who assist with bookings, cleaning, maintenance, payment processing, and website operations.

  • Law enforcement or legal authorities when required by law or for property protection.

  • Insurance companies to process claims related to accidents, theft, or damages.

  • Professional advisers (such as attorneys or accountants) when necessary for compliance or dispute resolution.

  • Booking platforms (such as Airbnb, Peerspace, etc.) consistent with their respective privacy policies.

  • In the event of a business transfer, such as a merger or sale, your data may be transferred to the acquiring entity, with prior notice where required.

We do not sell or rent your personal data to third parties for marketing.

6. Data Retention & Security

We retain your data only as long as needed to fulfill the purposes outlined here, comply with legal obligations, or resolve disputes.

All personal information, including video footage, is stored securely and accessed only by authorized personnel. We use encryption, firewalls, and access controls to protect against unauthorized access or disclosure.

However, no digital system is entirely secure. While we take reasonable precautions, we cannot guarantee absolute security.

7. Cookies & Tracking

Our website uses cookies and similar technologies to improve navigation, track usage, and enhance your experience.
You can disable cookies in your browser settings, though certain features may not work properly if you do so.

8. Legal Basis & Compliance

We process your data under lawful bases, including:

  • Your consent.

  • Contractual necessity (e.g., processing bookings).

  • Legitimate interest (e.g., property security, fraud prevention).

  • Legal obligation (e.g., compliance with NYC regulations).

We comply with applicable New York State and New York City privacy, landlord-tenant, and data protection laws, including Local Law 18 of 2022 (Short-Term Rental Registration) and Local Law 63 of 2021 (Tenant Data Privacy Law for smart access systems).

9. International Transfers

If we transfer information outside the United States (for example, when using cloud services), we ensure the receiving party provides adequate data protection standards consistent with this Policy.

10. Your Rights

You may:

  • Request access, correction, or deletion of your personal data.

  • Withdraw consent for marketing communications.

  • Request a copy of your personal data or limit its use (where applicable).

To exercise these rights, please contact [email protected]. We may require verification of your identity before processing certain requests.

11. Children’s Privacy

Our property and website are not intended for children under 13. We do not knowingly collect data from minors. If we discover such data has been collected, we will delete it immediately.

12. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date above reflects the latest revision. Material changes will be communicated via our website or by email if applicable.

13. Contact Us

If you have questions, requests, or concerns about this Privacy Policy or your data, please contact:

Host Studios
Queens, New York City
Email: [email protected]
Website: https://myhoststudios.com